Reporting to Senior Manager (Corporate Secretariat)
Job Overview
The Assistant Manager (Corporate Secretariat) supports the Senior Manager (Corporate Secretariat) in ensuring the effective governance and smooth operation of HKGI’s Board, Committee and Working Groups. This position is responsible for preparing papers and related documentation, meeting logistics, maintaining records, and upholding the highest standards of corporate governance.
Key Responsibilities
- Collaborate with subject officers to develop and execute an annual meeting plan and agenda for HKGI’s Boards, Committees, and Working Groups
- Prepare agendas, papers, presentations, and minutes for the Board, Committee and Working Groups meetings
- Lead the coordination of meeting logistics to ensure meetings are well organised
- Track and follow up on action items arising from meetings to ensure timely completion and accountability
- Maintain meticulous and organised records in accordance with record management guidelines
- Administer the declaration of interest (DoI) process, including soliciting forms from Board/Committee members, maintaining the DoI register and ensuring conflicts are appropriately managed
- Draft, proofread and finalise a variety of corporate documents, ensuring accuracy, consistency, and professional presentation
- Perform any other duties assigned by senior officers